Meeting notes 2020 01 05

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Here you can find the info from our 67th fhb meeting hold on fifth of January 2020 at 21h00 CET at our #foodhackingbase channel, oftc network, IRC.

Present

Agenda

  • presentation support - I (Algoldor) would like to suggest getting a microphone and speaker system for the next event so people who give workshops and presentations do not have to shout so much. Especially if someone gets a bit sick it is not easy to make thirty people hear what you say.
  • shops closed on 37C3 - I (Lefrog) Please have a look at a calendar, shops will be closed on days 0, 1 and 2 at 37C3. That will be a challenge.
  • organisation of our events - I (Lefrog) Several events happened at the same time on 36C3. We need to enter them on different rooms or only the last entered event will appear on the general program. I was informed by visitors about that problem and entered a second location "foodhackingbase2" on day 2, but we need to pay more attention at 37C3 and define at least 2 locations: like "kitchen" and "workshop table", for example.
  • donations boxes - I (Lefrog) Some people noted that there was lots of money in our transparent donation box in the morning. While we generally trust people at congress, we should not unnecessarily tempt them. Besides, there have been reports of local without entry bands who entered the grounds for the wrong reasons. We may want to have better donation boxes next year and take care to empty them regularly.
  • pots and pans, hot plates - I (Lefrog). At least one hot plate did not work, please check them beforehand. We also had less pots and pans, but these proved rather beneficial as it forced people to wash what they needed before cooking.
  • plastic bottles - I (Lefrog) Probiotic drinks need plastic bottles, which we now need to buy (orga went to glass bottles only). We bought the cheapest mineral water we could bet at Globus (0,11€), but there is a 0,25€ deposit on each bottle. As we used about 160 bottles, this amount to 40€, which we could have got back at Globus if we had not torn away the labels on the bottles.
  • sink water heater - I (Lefrog) We apparently got the water heater which failed after a few days at 35C3. This year, it failed after a day and we were told by C3Power that we were only entitled to cold water anyway. As washing is a huge problem at congress (my thanks to all the volunteers!), we took upon ourselves to exchange the heater. I would rather not have that at 37C3 and budget a replacement heater before the event. We may not be able to get one at 37C3 as there are more days when shops are closed.
  • floor plan- I (Lefrog) The floor plan was too cramped at some places, particularly the area between the wall and the kitchen and the area around the sink. People could not move behind the sink as it was next to one of the low benches which limits our area. This is a floor plan of 36C3. In black, the wall and benches which we are not allowed to move. In red, the power block. In green the fridges.

FHB36C3.jpg

The area around the walls was very cramped. On the other hand, we have lots of space on the top right which we did not use. As the probiotic drinks need to be between black benches, I suggest to move everything one unit next year. This is a suggested floor plan:

FHB 37C3.jpg

Basically, we move the probiotic drinks from gap 4 to gap 5 and put the sink in front of gap 4, so that people can go around it by the gap. The rest is simply moved as is. This gives us more space for the round tables and would allow me to install a projection area around gap 1 (as I did at 35C3).


  • storage - I (Lefrog) On the second plan, I put several tables between the walls. We use that area as storage space and it is a total mess. There were 2 tables next to the walls this year and they helped us organise things a bit. I suggest that we order more orga tables at 37C3, so that we can stack things under and over them. I also plan to bring hooks so that we can hang coats on the walls (someone brought coat hangers this year, but they were not widely used). We may also consider closing the area partially with a curtain, etc... Basically, we need to redesign the area.
  • electricity - I (Lefrog) We need to put the electricity main box on a table. On the ground it can get wet, which is not good.
  • electricity 2 - I (Lefrog) We have a tri-phase box. We don't really need it, so it can stay at home. But if we decide to use it (it would simplify a bit the connection of the north bench), we need to order a tri-phase dispatcher from C3Power.
  • electricity3 - I (Lefrog) We lacked cables and multiplugs (of the normal, bi-phase kind). I asked C3Power and they say we can borrow some, but we need to order them beforehand. Their cables are also better than ours, as they are designed for wet areas. I suggest we order cables at 37C3. On the second map, I added red squares for each high-power element (hot plate, sink water heater, oven). I did not put the experimental incubator, but we need to add it if it is present next year. Each of these red squares needs its own power cable, or we will overload the cable. The rest (lamps, small tools like a blender) can be plugged anywhere, as it uses comparatively little power. C3Power has 6, 12 and 25m cables (I think). We would need:
- 4 short cables (can be ours or can be C3Power 6m cable)
- 2 medium cables for north bench (we need 2, as we need power for 2 plates...): so 2x 12m
- extensions to the fridges and workshop tables 3x 12m
- extensions to the round tables and projector 1x 12m
- multiconnectors: at least one per cable, so at least 10 (these are the little black cables with one male plug and a triple female plug)
We would still need some cables and multiconnectors of ours, but the base cabling would be better.